Best Strategies to Choose and Implement a Time Clock App
Keeping track of the work of your employees is crucial if you want your business to succeed.
Whether it is a large enterprise with over 200 employees or just a startup with less than 50 employees, you must devise a way to track the attendance and working hours of the employees.
The ideal time clock app helps you achieve that in a comfortable and organized manner.
What is a Time Clock?
The time clock application records the hours of time spent by employees on different tasks automatically. The timesheet entries can be pulled together as a visual breakdown of the hours spent on each task or client for any project.
Aside from playing a major role as a facilitator in the current scenario of remote work culture, the time clock apps demonstrate the ability to meet business requirements across the industries for improving productivity by optimizing workforce management and thus generating leads and conversions.
Time clocking has extra importance in the field of:
● Team collaboration
● Payroll processing
● Attendance management
● Task management
● Project budget tracking
● Human Resource Management
● Business scaling
But before choosing and implementing a time clock for your business, you need to strategize about purchasing the perfect app or software that will truly suit your business requirements.
To help you out, here is a guide to choose and implement this app.
Know Why You Are Implementing a Time Clock App
Understand the reason you have decided to go for a clocking system in your workplace. There is a concept in the field of management that you should always begin with why.
Here are the common reasons why businesses opt for a time clock-
1. Minimize the manual work required to record and calculate hours
2. Digitize the HR procedure
3. Maximize productivity and optimize labor cost in the company
4. Build the feeling of fairness amongst employees
5. Change an older locking system for a better one
6. Measure how much time is spent by employees on each of their assignments
7. Ensure better adherence to the working regulations of the particular state and facilitate easier record keeping
8. Measure how much time is spent by employees on assignments
Decide what purpose you are seeking to serve or fulfill first with the help of the time clock app. This will enable you to make the right choice.
● Understand the Features Available
Every manager wants a simple software or app to comprehend and maintain an accurate record of things. You must be informed of the other features available that are capable of improving the time tracking process.
The time tracking software can track everything, be it the punch location or double overtime or sick leave of your employees. Many apps suggest keeping track of lunch hours and breaks, too.
Most solutions provide advanced features like device locking and geofencing to help manage buddy punching. Many programs also assist in managing various groups of workers based on the department they work in and their pay rate.
● Interface and Ease of Use
Another factor to consider when trying to purchase the right app is its interface. A messy interface that lacks any reason or rhyme can be counterproductive. Hence, choose an organized app that comes with essential functions. It is easy for your employees and you to navigate.
Also, try to go for an easy-to-install app that can be easily customized. When you choose the best app for your business, it helps you keep organized without any effort.
● Data Integrity & Security
This is one of the most critical aspects to consider. Imagine the ordeal and effort you have to go through if just a week’s worth of timesheet info or a time clock is lost. Time clock data is crucial and precious, and that is why you don’t want it to be destroyed or tampered with, or lost.
Hence while selecting the time clock app, ensure the proper security and backup options are in place. You may also want to check historical data in the system, export data for local backup, and consider the destiny of the info when selecting the service that is supposed to store them.
● Cost of the App
Among the many suitable time clock solutions available, go with the one that meets your budget. Also, compare prices for specific time intervals and on per head. In this case, keep in mind that some vendors offer discounts for educational institutions and nonprofits and provide free packages or plans for small teams. Contact the vendor representatives after carefully reviewing the prices for more details or discounts.
These are just some of the strategies you can consider to choose the right time clock app to address your business needs without costing you massively.